To run an event, you need to fill out and email the template below to the SE Office.

Guidelines

• Students should register for the event so we have a list of attendees
  • Send the SE Office the list of attendees one week before the event if we’re ordering food from UW catering
  • If we are purchasing food ourselves, then send the list of attendees when submitting the reimbusement form
• Template should be submitted at least 2 weeks before the event, preferably earlier
• CC the VP Events and VP Finance for your email
• If you’re unsure about any event details, feel free to bring it up in Discord and we can help draft the event approval request together

Date Submitted: 
Event Name:   
Event Contact (Should be VP Events):  
Event Date:   
Time:   
Location:   
Food:   
Estimated number of attendees:   
List of Actual attendees:   
Cost:  
Term’s budget balance after this event:  
Has the event been approved by the VP Events and the VP Finance: Yes/No
I have read and completed the checklist and I understand the process for getting reimbursed: Yes/No

<aside> 💡 This says that VP Events should be contacting SE Advisor for event-related communication, but this shouldn’t imply that VP Events has to run all events alone.

We’ve found success in the past by having different SE Soc reps/members run each event, so everyone can help out with something they’re interested in and gain event planning experience. That being said, VP Events can still be the point of contact if preferred.

</aside>